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01 · Capture · FuelScanner™
FuelScanner™ is the capture layer of FuelDeck™. AI reads handwritten, printed and faxed aviation fuel tickets — pulling 32+ fields off each one and exporting clean CSV or IATA XML straight into the audited ledger. No retyping, no month-end meter-math surprises.
Watch it read a ticket
A driver scribbles gallons, meter reads and a tail number on a paper ticket at the ramp. FuelScanner™ reads the same chaos a human would squint at — and turns it into typed, reconciled, exportable data.
Core capabilities
The same engine does three jobs on every page: it reads the messiest handwriting region by region, extracts each value into typed, confidence-scored data, and sorts a mixed stack into uplifts, defuels and into-plane transfers — automatically.
Aviation-tuned vision detects each region — handwriting, printed meter, signature, stamp — and turns the page into structured tokens.
Every region maps to a known aviation field — typed, normalised and returned with a per-value confidence score, ready for the ledger.
Hand it a shift of mixed paperwork and it splits the batch by transaction type — uplifts, defuels and into-plane transfers — each indexed to its source image.
The capture pipeline
No change to how a single fueler works in the field. The ticket they already write becomes structured data the moment it reaches FuelScanner™.
Drag & drop or photograph the ticket — paper, printed, faxed or PDF. Batch a whole shift at once; no file is too messy.
Purpose-built aviation OCR extracts date, flight, tail, airport, supplier, product, gross/net gallons, meter reads, density, temperature, ticket number and transaction type — every ticket, every time.
Driver-written totals are cross-checked against printed meter reads within a sub-1-gallon tolerance. Anomalies — zero gallons, tail mismatch, defuels, missing fields — are flagged before they reach your books.
Clean records export as CSV for any downstream tool or as standard IATA XML for industry exchange — with the original ticket image kept beside every value.
The record posts straight into the audited FuelDeck™ ledger, ready for FuelCounter™ to reconcile against supplier invoices and airline schedules — entered once, trusted everywhere.
Why it matters
Stop paying analysts to retype tickets and chasing meter-math errors after month-end.
The ticket the fueler already wrote becomes typed data automatically — no analyst transcribing numbers off paper at two minutes a ticket.
Flight, tail, fuel, meter, location, density, temperature, timing — every aviation-specific field captured, not just the gallons total.
Tickets go from a photo to a reconciled, exportable record in seconds — a full shift cleared without losing oversight or the audit trail.
At a glance
FuelScanner™ ingests whatever the ramp produces and emits clean, standard formats the rest of FuelDeck™ — and your systems — can read.
| Input formats | Handwritten ramp tickets, printed tickets, faxed delivery notes, PDF & photo (drag-and-drop or batch upload) |
|---|---|
| Fields captured | 32+ aviation-specific fields per ticket — date, flight, tail, airport, supplier, product, gross/net gallons, meter reads, density, temperature, ticket #, transaction type |
| Validation | Driver-vs-meter reconciliation within a sub-1-gallon tolerance, plus anomaly flags surfaced before posting |
| Output formats | CSV for any downstream tool · standard IATA XML for industry exchange |
| Integration | Posts directly into the audited FuelDeck™ ledger and onward to FuelCounter™; available via REST API |
| Provenance | Original ticket image stored beside every extracted value, with a full immutable audit trail |
Questions
Trust & security
Capture is only useful if it's trustworthy. Every ticket FuelScanner™ reads is encrypted, isolated and traceable to its source image.
Built on Firebase / Google Cloud — SOC 2 compliant with a 99.95% uptime SLA across auth, storage and data.
Source files and extracted records are encrypted in transit with TLS 1.3 and at rest with AES-256.
Per-tenant Firestore isolation enforces strict access — no account can ever query another's data.
Book a discovery call
Hand us a week of real fuel tickets — handwritten and all — and we'll show you the structured data, the confidence scores, and the errors FuelScanner™ catches before they hit your books.
Book a demo