FuelScanner™

Live extraction

From phone photo to validated ticket in seconds

Drop in a ticket from any FBO. FuelScanner™ extracts every field, verifies its own work in a second pass, and routes the record straight into your ledger — no manual entry, no spreadsheets, no second-guessing.

IAS AVIATION FUEL

Nº 954742
Fuel delivery ticket

Date06/08/26

AirportJFK

A/C RegN3265L

ProductJet A

Fuel Temp38.5°F

API Gravity44.5

Density6.87

Net Gallons11,589

Digitized 2.4s

FuelScanner™ · Live extractionScanning

Ticket #11826699.8%

AirportJFK99.6%

Tail #N3265L99.1%

Fuel typeJet A99.9%

Fuel temp Req38.5°F98.7%

API gravity Req44.599.2%

Density Req6.8799.0%

Net gallons Req11,58999.4%

Proprietary AI modelExtract→Verify0.0s

Validated ledger1,247 tickets digitized

The problem

The ticket pile doesn't shrink itself

Aviation runs on paper — IAS, AvFuel, World Fuel, hundreds of FBO templates. Every gallon you uplift creates another ticket someone has to re-key by hand.

Days of re-keying every month

Ops teams routinely spend 1–2 days a week typing tickets into spreadsheets. The work is invisible, error-prone, and never ends.

Density vs. API swaps slip through

Manual entry confuses lookalike fields — density 6.87, API 44.5 — and a single swap can throw weight calculations off for an entire fleet.

Handwritten meter strips are guesswork

Smudged carbons, faded thermal prints, photos taken on the ramp at night — everything reaches the office in a state generic OCR tools weren't built for.

Data lives in a hundred spreadsheets

Each station, each supplier, each month — a different tab. Reconciliation becomes archaeology, and audits become a fire drill.

The workflow

Paper in, clean data out — in three steps

Drop in tickets from any FBO. FuelScanner™ extracts, validates, and routes every record into your ledger — no manual entry, no spreadsheets, no second-guessing.

Upload

Drag-drop scanned tickets, PDFs, or ramp photos. Bulk-upload a full day's stack — FuelScanner™ queues them in parallel.

AI digitize

Our proprietary AI model extracts every field, then verifies its own work in a second pass — pulling 32+ fields per ticket in under three seconds, with confidence scores on every value.

Validate & sync

Configurable rules flag anomalies — density-vs-API mismatches, gallon-weight drift, supplier overrides. Approved tickets push straight into FuelDeck™'s downstream modules.

Ingest

Mobile camera Email Bulk upload Scan / fax SFTP Portal automation

FuelScanner™ pipeline

OCR Extract Multi-ticket Validation Defuel-aware Verify

AI validation

Extraction 32+ fields Custom rules Meter analysis Anomalies Flight recon

Output

IATA XML CSV JSON REST API FMS sync

Modules

FuelCounter™ DutyCounter™ FuelTaxPro™ Versodata™

Built for aviation

Not another generic OCR tool

FuelScanner™ understands fuel tickets — every IAS, AvFuel, World Fuel, Signature, Atlantic, Million Air and one-off FBO format — because we trained it on thousands of real ones.

Sub-3-second extraction

Structured JSON in under three seconds per ticket — even on full-page handwritten meter strips with three hoses and ten data zones.

Self-correcting pipeline

Two AI models running in series. If the first returns low confidence on any field, the second takes over automatically. No silent failures, no missed values.

32+ fields per ticket

Net gallons, fuel temp, API gravity, density, ticket #, tail #, flight #, meter start/end, airport, FBO, supplier, date, time — and twenty more.

Validation rules you control

ValidationStudio lets you set tolerance bands per supplier, flag anomalies, and require human review on low-confidence fields. Your rules, not ours.

Defuel-aware by design

Defuel events are first-class — captured as negative gallons against the same ticket type, never miscategorized as errors and never lost in the noise.

Multi-ticket scans, handled

Perforated double-tickets, side-by-side carrier copies — FuelScanner™ detects distinct ticket numbers and splits the scan into separate records automatically.

The field manifest

Every field, every ticket

The four required fields below are always extracted on every ticket — never swapped, never skipped, never silently estimated.

Required

Fuel temp

38.5°F

Required

API gravity

44.5

Required

Density

6.87 lb/gal

Required

Net gallons

11,589

Plus 28+ contextual fields, including:

Ticket #Tail #Flight #AirportFBOSupplierSupplier #DateTimeMeter startMeter endDefuel volumeBond statusCountryCurrencyTax rateCrew #Truck #Hydrant #Density tempAPI @ 60°FAircraft typeDepartureArrivalBlock timeUplift typeHose #Operator

Part of the FuelDeck™ suite

One canonical record. Four downstream modules.

Every ticket FuelScanner™ digitizes becomes one source of truth — used by FuelCounter™, DutyCounter™, FuelTaxPro™ and Versodata™ with zero re-entry. Each module stands alone; together they replace your stack of spreadsheets and vendor portals.

You are here

AI digitization — the source of truth. Extracts and validates every ticket you scan, then hands one clean record to the rest of the suite.

02 · ValidateFuelCounter™

Live inventory & uplift dashboards by airline, airport, aircraft and fleet — real-time rollup.

03 · RecoverDutyCounter™

Duty-free compliance — automated eligibility tracking and audit-ready drawback reports.

04 · FileFuelTaxPro™

Tax recovery — federal, state and IFTA-ready filings reconciled from FuelScanner™ data.

In developmentVersodata™

Back-office automation — the operational layer beneath the suite.

Questions

FuelScanner™, answered

Which ticket formats does FuelScanner™ support?

Every major aviation format — IAS, AvFuel, World Fuel, Signature, Atlantic, Million Air — plus the hundreds of one-off FBO templates in between, because it was trained on thousands of real tickets. Handwritten meter strips, printed receipts, faxed delivery notes, PDFs and ramp photos all work. Drag-and-drop one at a time or bulk-upload a whole day's stack.

How accurate is the extraction?

99.9% on the four required fields — fuel temp, API gravity, density and net gallons — with a confidence score returned on every value. FuelScanner™ reads field by field rather than guessing at free text, so lookalike values like density (6.87) and API (44.5) are never swapped. Low-confidence fields are flagged for a quick human check instead of being silently posted.

What if a ticket image is bad — blurry, cut off, smudged?

That's the normal case, not the exception. Two AI models run in series: if the first returns low confidence on any field, the second takes over automatically. Whatever the angle, lighting or carbon-copy quality, it pulls the numbers it can and clearly flags anything it can't — no silent failures, no missed values.

Can I customize validation rules?

Yes. ValidationStudio lets you set tolerance bands per supplier, flag anomalies — density-vs-API mismatches, gallon-weight drift, supplier overrides — and require human review on low-confidence fields. Your rules, not ours. Approved tickets push straight into FuelDeck™'s downstream modules.

How does pricing work?

Free to start — no credit card, with free trial tickets so you can run your own paper through it first. Beyond the trial, pricing scales with ticket volume; the full FuelDeck™ suite is licensed per module. Talk to us for a quote against your monthly ticket count.

Do I have to use the full FuelDeck™ suite?

No. FuelScanner™ stands alone — export clean CSV, IATA XML or JSON, or pull records via REST API into whatever you already run. When you're ready, the same canonical record flows into FuelCounter™, DutyCounter™, FuelTaxPro™ and Versodata™ with zero re-entry.

How is my data isolated?

FuelScanner™ runs on Google Cloud / Firebase — SOC 2 compliant with a 99.95% SLA. Files and records are encrypted with TLS 1.3 in transit and AES-256 at rest, and every account's data is held under strict per-tenant Firestore isolation — no account can ever query another's. See the full security overview.

Security

Enterprise-grade by default

Your aviation data is sensitive. We treat it that way — with industry-leading security practices baked in from day one.

SOC 2 · 99.95% SLA

SOC 2 compliant

Built on Google Cloud's secure infrastructure. SOC 2 controls applied at every layer of the stack.

TLS 1.3 · AES-256

End-to-end encryption

All data encrypted in transit (TLS 1.3) and at rest (AES-256). Per-tenant isolation enforced via Firestore rules.

Immutable log

Audit-ready archive

Every record is immutably logged with full provenance. Pull a complete audit history for any ticket on demand.

Read the full security overview →

Every fuel ticket, digitized in seconds

From phone photo to validated ticket in seconds

The ticket pile doesn't shrink itself

Days of re-keying every month

Density vs. API swaps slip through

Handwritten meter strips are guesswork

Data lives in a hundred spreadsheets

Paper in, clean data out — in three steps

Upload

AI digitize

Validate & sync

Not another generic OCR tool

Sub-3-second extraction

Self-correcting pipeline

32+ fields per ticket

Validation rules you control

Defuel-aware by design

Multi-ticket scans, handled

Every field, every ticket

One canonical record. Four downstream modules.

FuelScanner™

FuelScanner™, answered

Enterprise-grade by default

SOC 2 compliant

End-to-end encryption

Audit-ready archive

Stop typing tickets. Start scanning them.